Orion Community Cable Communications
Minutes of Regular Meeting
December 9, 2010
Lake Orion Village Hall
Members Present: Brett Saunders, Lucy Koscierzynski,
Joseph P. Belanger,
John Ranville, Ralph Painter, John Steimel, Michael Toth, JoAnn Van Tassel
Members Absent: Sarah Paine
Also Present: Administrator: Diane Griffiths
1. Call to Order
Meeting called to order at 7:05 pm by Chair B. Saunders. Budget Public Hearing opened. No
public present. Budget Public Hearing closed.
2. Call to Public
3. Approval of Agenda
Moved by R. Painter, seconded by M. Toth to approve the agenda with the following change:
Item 6C Administrator's Evaluation and Contract Renewal will be held in closed session.
4. Approval of Minutes, Regular Meeting of October 14,
Moved by J. Steimel, seconded by M. Toth to approve the minutes as submitted. Motion
5. Treasurer's Report
A. Payment of Bills
Moved by M. Toth, seconded by L. Koscierzynski to accept the report and pay the bills in
the amount of $2,880.01. Motion carried.
Moved by J. Van Tassel, seconded by M. Toth to move $300,000 from Capital
Improvement to Capital Expenditures for the 2010 Budget. Motion carried.
B. 2011 Proposed Budget
Moved by J. Van Tassel, seconded by M. Toth to approve the 2011 Budget as proposed.
C. Financial Audit Contract
Moved by J. Van Tassel, seconded by M. Toth to direct the Administrator to request a
formal proposal from Michael DeVries and to authorize the Chair to sign it. Motion carried.
D. Financial Procedures Manual
Moved by J. Van Tassel, seconded by J. Steimel to adopt the interim Financial Policies
and Procedures document with the final document to be adopted in February. Motion
E. Appoint Deputy Treasurer
Moved by J. Belanger, seconded by B. Saunders to appoint L. Koscierzynski as temporary
Deputy Treasurer, until the bylaws are changed. Motion carried. J. Van Tassel advised that
this new position should be included in the bylaws. J. Belanger requested that it also is
included in the Financial Policies and Procedures.
6. Commission Business
A. Orion Community/Senior Center Update
Orion Township/OCCCC Agreement
There has been no new information on the agreement for a month. J. Steimel and J. Van
Tassel reported that the Township Board approved the document at a previous meeting.
The Administrator was asked to check with the Township. B. Saunders stated that the
Commission needs to see the Exhibits before approving the document.
J. Van Tassel reported that work on the building is moving along. The lower level is
enclosed, and they're working inside. Water and sewer is in.
B. Bylaw Amendments - First Reading
1. Travel and Education Policy
2. Grant Application
Tabled due to the necessity of additional amendments.
C. Administrator's Evaluation and Contract Renewal
Moved by J. Van Tassel, seconded by M. Toth to enter closed session at 7:40 pm for the
purposes of evaluation of the Administrator at the Administrator's request.
Roll call vote: 8 ayes, 1 absent. Motion carried.
Regular meeting reconvened at 7:55 pm
Moved by J. Van Tassel, seconded by M. Toth to amend the dates in Paragraphs 3 and
5 of the Administrative Support Services Agreement to January 1, 2011 through
December 31, 2011, and to change the compensation in Paragraph 5 to $33 per hour.
D. 2011 Meeting Schedule
Moved by J. Van Tassel, seconded by J. Ranville to adopt the meeting schedule as
presented. Motion carried.
E. Election of Officers
Moved by J. Ranville, seconded by J. Van Tassel to nominate B. Saunders for Chair, close
nominations and cast a unanimous ballot for B. Saunders. Motion carried.
Moved by J. Steimel, seconded by M. Toth to nominate L. Koscierzynski for Vice-Chair, J.
Belanger for Treasurer and J. Ranville for Secretary, close nominations and cast a
unanimous ballot for L. Koscierzynski, J. Belanger, and J. Ranville. Motion carried.
Chairman Brett Saunders
Vice-Chairman Lucy Koscierzynski
Treasurer Joseph P. Belanger
Secretary John Ranville
7. Cable Providers' Reports
A. Comcast - Franchise Fees Received
B. AT&T - Franchise Fees Received
Moved by J. Steimel, seconded by M. Toth to receive and file the cable providers'
reports. Motion carried.
8. Administrator's Report
Subscriber Concerns Log - December
Moved by J. Van Tassel, seconded by J. Steimel to receive and file the
Administrator's Report. Motion carried.
9. ONTV Board Report
September, 2010 Minutes
Moved by J. Van Tassel, seconded by J. Steimel to receive and file the minutes. Motion
10. Upcoming Conferences and Conference Reports
A. Alliance National Conference Reports
B. Alliance Central States Conference Reports
Moved by J. Van Tassel, seconded by J. Steimel to receive and file the conference
reports. Motion carried.
11. Communications Received
12. Commissioner Comments
J. Van Tassel said that the holiday parade float looked great and reminded everyone
about the holiday party tomorrow night. J. Ranville congratulated B. Saunders for doing a
good job as Chair. R. Painter said that the Float Committee did a great job, and especially
J. Belanger, who did a lot of work. J. Steimel hopes next year is an improvement over this
year. B. Saunders noted that the minutes of meetings are posted on the website two
months after the meeting, and would like to see that time decreased. He asked if the
school board meeting cablecasting equipment could be checked before each school
board meeting. He is also looking forward to serving as Chair for the next year.
Moved by R. Painter, seconded by J. Van Tassel to adjourn the meeting. Motion carried.
Meeting adjourned at 8:20 pm.
John Ranville, Secretary
Diane Griffiths, Administrator
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